Certificate issuance at the counter or by mail Alumni

• This page also applies to applications for certificates related to graduate students and qualifications.

Please apply for various certificates by mail. Applications cannot be made by telephone, fax, or email. To protect personal information, when issuing a certificate, the applicant must present identification documents (enclose a copy if applying by mail) to prove their identity. In addition, if an application is made by someone other than the applicant (hereinafter referred to as a proxy), a power of attorney and the applicant's identification documents (copies are acceptable), as well as the proxy's identification documents (enclose a copy if applying by mail), are required. Certificates cannot be issued without the above documents.

Identification documents
Please provide one of the following certificates:
·driver's license
・Passport
・Health insurance card※ ¹
・Individual Number Card* ²
・Basic Resident Registration Card
・Residence card* ³

(Note)
*You must present identification documents each time you apply (or enclose a copy if applying by mail).
* ¹ If you are using your health insurance card as identification (either in person or by mail), please mask the ①symbol, ②number, and ③insurer number written on the card.
* ² If you are sending a copy of your Individual Number Card as identification, please only copy and send the front of the card as your Individual Number is printed on the back.
* ³ Please copy both sides of your residence card and send it by mail.

*If you have changed your name or surname after graduating from this university, your new name cannot be reflected on the certificate (it cannot be issued with the name you used at the time of application). If the name on the certificate is different from your current name due to a change of name or surname, it is common to submit a copy of your family register or other documents to the certificate submission destination. Please consult with the submission destination.

1. How to apply at the counter

Please fill out the application form at Student Affairs and Support Services Department of Chiba Togane Campus and submit it together with the following documents. (Applications are not accepted at the Tokyo Kioi Campus.)

*1 Please print out the form and fill in the necessary information. If you are unable to print out the form, please sign and stamp the form yourself on any paper and indicate that you are delegating the request to a representative.
・The handling fee (certificate fee) is paid by purchasing stamps from the stamp vending machine.

2. How to apply by mail

Please mail the following documents to Student Affairs and Support Services Department Certification Center:

*2 Please enclose a postage-stamped envelope with the return address and name written on it. Please be careful not to use an insufficient postage stamp. Please prepare an envelope that is at least 23.5 cm long x 12 cm wide.
*3 Cash or fixed-amount postal money order will be accepted. If you are sending cash by mail, be sure to use registered cash mail. Please check the amount and enclose it correctly. Do not write anything on the fixed-amount postal money order.
*4 Please print out the form and fill in the necessary information. If you are unable to print out the form, please sign and stamp the form yourself on any paper and indicate that you are delegating the request to a representative.

commission

Number of days it takes to issue

The number of days it takes to issue a certificate is as follows. Please apply well in advance.
"Graduation certificate (Japanese)" and "Transcript (Japanese)"...Immediately
"Certificates other than the above": Approximately 1 week
* If you apply by mail, the number of days it takes to send the application will be added.
* Please note that the number of days it takes to issue the certificate may vary depending on university holidays, university festivals, etc.

others

・If there is a designated form for the certificate, please be sure to bring it with you (or enclose it if applying by mail).
・In the case of a "Certificate of Academic Ability," please clearly indicate whether the new or old law applies, and the subject being certified (junior high school social studies, high school civics, etc.).
・If you would like the certificates to be sealed, they will be handed over to you in a sealed envelope provided by the university. If you wish to have the certificates sealed, please be sure to indicate the method of sealing (e.g. sealing each certificate individually). If you are applying by mail, please indicate this in the designated field, and if you are applying in person, please let us know directly.
・Any identification documents you present for identity verification will be disposed of responsibly after the certificate is issued.

Regarding requests from overseas and mailings to overseas addresses

If you are applying from overseas or would like to have the certificate mailed to an overseas address, we recommend that you apply online. If you are unable to apply online, please apply through a proxy in Japan.